Instructions for online short courses

You will find full details about your course assignments and what you need to submit in the ‘Assignment: Deadline and submission instructions’ information in your course materials. Below is an overview of the assignment submission process, but please do check your course website for any specific requirements.

You may upload only one file per assignment to the course website, and this must be one of the accepted file types. The preferred file type is .doc (or .docx) but you can find the full list of accepted file types listed below the file upload box.

In order to comply with the University's Plagiarism policy, the first page of your assignment must include the following declaration:

"The assignment that follows has been written by, and is entirely the work of, <your name>."

The filename of your assignment should take the form:

CourseTitle_YourSurname_AssignmentName. (followed by the file extension i.e. doc, docx, etc.)

Use abbreviation to keep the filename as short as possible, and omit spaces. It is useful to capitalise the first letter of each word to improve legibility. In addition, or alternatively, use an underscore to separate the various words. Do not forget that there should be a full stop between the end of the filename and the start of the three or four letter file extension.

Uploading your assignment

Note that you can only submit your assignment once; therefore please ensure that you have completed your assignment before following the upload instructions below and take care to ensure that you upload the final version.

  1. Click on the link to the relevant assignment; you will be taken to the ‘Deadline and submission instructions’ page.
  2. At the bottom of the page you will see a button called ‘Add submission’. Click on this. You will be presented with two ways to submit your assignment.

    Screenshot

  3. If your web browser includes a large blue arrow and the note ‘You can drag and drop files here to add them.’ (as circled above), you can upload your file by dragging and dropping it. To do this:

    1. Open Windows Explorer on your PC (or, on a Mac, open a window in Finder) and navigate to the location of the file that you want to upload.
    2. Hold down the mouse button on the required file and drag it in to the upload box in Moodle, where indicated by the arrow.
    3. Release the mouse button.
    4. The name of the file you have chosen to upload will appear in the upload box. (Note that this may take a few seconds.)
    5. Click on the ‘Save changes’ button to upload the file.
  4. Or, if your web browser doesn't display the large blue arrow and the note ‘You can drag and drop files here to add them.’ you will need to use the ‘Add…’ window, as outlined below. (Note that if your current web browser does not support the drag and drop functionality and you would like to use it, we recommend that you use the latest version of the Mozilla Firefox web browser instead. This can be downloaded free of charge from the Mozilla website.)

    1. Click ‘Add…’, circled on the diagram above, which will bring up the File picker window; click on ‘Upload a file’, circled below.

      Screenshot

    2. Next click the ‘Browse…’ button to locate the relevant file on your computer.
    3. Then click the ‘Upload this file’ button.
    4. Your file will appear in the box, successfully uploaded.
    5. Click on the ‘Save changes’ button to upload the file.
  5. At this stage you may return to the main course page, or even log off; your uploaded file will be kept in 'draft' mode until you are ready to send it to be marked.
  6. You can update or change your file at any stage by clicking the ‘Edit submission’ button.
  7. Please note that once submitted for marking, work cannot be withdrawn or amended in anyway; therefore, only when you are sure you have uploaded the correct file (and that it is your final version) should you proceed to submitting the file for marking.

Submitting your work for marking

  1. Click the ‘Submit assignment’ button.
  2. You will be asked “Are you sure you want to submit your work for grading? You will not be able to make any more changes.”. If you are happy to proceed and submit your work click ‘Continue’; if not, click ‘Cancel’ and you will be returned to the previous screen.
  3. Once you click ‘Continue’, your assignment will be submitted for marking.

Checking you have successfully submitted

When you have successfully submitted your file for marking, you will see the document you have uploaded at the bottom of the assignment screen under the heading “File submissions”. Just above this the date and time under the heading “Last modified” is the date and time the system has recorded for receiving your submission.

What do I do if I have submitted the wrong file?

It is your responsibility to ensure that you upload the correct assignment file and, once you have submitted your assignment, you cannot change it in any way. If, before the assignment deadline, you realise you have submitted the wrong file, you will need to email the online courses office at: onlinecourses@conted.ox.ac.uk to request permission to retract and replace your submission. Permission to do this will only be granted in exceptional circumstances.