How to apply for permission to submit your assignment late

You are expected to plan your time in order to be able to submit work by the deadline. However, if you find that you are not able to do so then you should refer to the Late Submission policy, which provides links and information explaining the circumstances (and timescales) within which you may apply for permission to submit late.

Click on the relevant section below for instructions on how to apply for permission to submit late for your course type.

How to apply for permission to submit your assignment late (award-bearing courses)

These instructions are for students on award-bearing courses and accredited postgraduate-level short courses (who log in via Study, WebLearn and Canvas). Students studying an undergraduate-level online short course (who log in via Portal) should follow the guidance on How to apply for permission to submit your assignment late (online short courses).

To apply for permission to submit an assignment late:

  • Locate the relevant assignment submission page on your course site and click to open it.
  • Click on the Request permission to submit late link.
  • In the Extension length (days) drop down menu, choose the number of additional days (after the due date) required. (Note: If your request is more than 21 days after the due date, you should select the maximum number of days listed in the drop-down menu and give the specific details of your request in the “Reason for proposed extension” textbox)
  • Indicate whether you are happy for the reason for your request to be shared with your course director.
  • Enter the supporting information for your request in the text boxes. Please give as much detail as possible.
  • If you are requesting permission to submit more than seven days after the due date, please contact your course administrator to advise whether you have any evidence to support your extension request, such as a medical certificate or email from a line manager at work, and to discuss how this information should be provided.
  • Click Request permission.

You will see a confirmation on screen that your request to submit late has been submitted. Click Continue to return to the Submission status screen.

Requests will be acknowledged, and in most cases a decision will be made, within two working days. If you make your request five or more days before the deadline, you can expect to receive a decision before the deadline. If you submit your request after this, you may not receive a decision until after the deadline. You should continue to work towards the original deadline until notified otherwise. Once a decision has been made, you will receive an email informing you of the decision and giving the new assignment due date, if appropriate. Please note that all correspondence concerning late submission will be sent to your University email address.

At any time, you can review the status of your request for approval of late submission by opening the relevant assignment submission page, clicking on Approved or Pending links next to Request permission to submit late on the Submission status screen. Click on the Approved or Pending links in the Status column to see full details of the request.

Increasing the length of a previous request to submit late

In certain circumstances, you may apply for permission to increase the length of a previous request to submit late, for example, if you originally requested an extension of seven days but due to continued illness, you need more time to complete your assignment.

If the combined total of your original request and the extra time you need to complete your assignment is 21 days or less you should follow the steps above to make a new request for the additional time required. Please note that your new request should only be for the additional days you require (not the total length of the extension from the original assignment due date). For example, if your original request was for seven days and you need three additional days to complete your assignment, your second request should be for three days (not ten days). You should include details of why you need the additional time in the textbox on the Request permission to submit late page.

If the combined total of your original request and the additional days you require to complete your assignment is more than 21 days you should select the maximum number of days listed in the drop-down menu and give the specific details of your request in the “Reason for proposed extension” textbox.

How to apply for permission to submit your assignment late (online short courses)

These instructions are for students of online short courses (who log in via Portal). They also apply to accredited undergraduate-level short courses taught face-to-face. Students studying an award-bearing course or an accredited postgraduate-level short course (who log in via Study, WebLearn and Canvas) should follow the guidance on How to apply for permission to submit your assignment late (award-bearing courses).

To apply for permission to submit an assignment late, send an email to latesubmission@conted.ox.ac.uk giving the assignment details, the reasons for the request, and a proposed new deadline (this should not normally be longer than two weeks). Depending on your assignment and the circumstances, you may also be required to complete a form and provide supporting evidence. If so, your course administrator will advise you of this.

Requests will be acknowledged, and in most cases a decision will be made, within two working days. If you make your request five or more days before the deadline, you can expect to receive a decision before the deadline. If you submit your request after this, you may not receive a decision until after the deadline. You should continue to work towards the original deadline until notified otherwise. Once a decision has been made, you will receive an email informing you of the decision and giving the new assignment due date, if appropriate.

Increasing the length of a previous request to submit late

In certain circumstances, you may apply for permission to increase the length of a previous request to submit late, for example, if you originally requested an extension of seven days but due to continued illness you need more time to complete your assignment.

If you need to request further time, you should email latesubmission@conted.ox.ac.uk stating the details (as outlined above).