How to submit an assignment: Online short courses

You will find full details about your course assignments and what you need to submit in the ‘Assignment: Details and submission instructions’ pages in your course materials. Below is an overview of the assignment submission process, but please do check your course website for any specific requirements.

You may upload only one file per assignment to the course website, and this must be one of the accepted file types. The preferred file type is .docx but you can find the full list of accepted file types listed below the file upload box.

The filename of your assignment should take the form:

CourseTitle_AssignmentNumber. docx

Use abbreviation to keep the filename as short as possible, and omit spaces. It is useful to capitalise the first letter of each word to improve legibility. In addition, or alternatively, use an underscore to separate the various words.

Uploading your assignment

Note that you can only submit your assignment once; therefore please ensure that you have completed your assignment before following the upload instructions below and take care to ensure that you upload the final version.

  • Click on the link to the relevant assignment; you will be taken to the ‘Assignment: Details and submission instructions’ page.
  • Scroll down the page and click on Add submission.

There are two ways to upload your assignment.

If your web browser allows, you can upload your file by dragging and dropping it into the box. To do this:

  • Open Windows Explorer on your PC or, on a Mac, open a window in Finder.
  • Navigate to the file that you want to upload.
  • Hold down the mouse button on the required file and drag it across to the upload box, where indicated by the arrow.
  • Release the mouse button.
  • The name of the file you have chosen to upload will appear in the upload box. (Note that this may take a few seconds.)
  • Click on Save changes to upload the file.

If your web browser doesn’t allow Drag and Drop you will need to use the ‘Add…’ button (see below). (Note that if your current web browser does not support the drag and drop functionality and you would like to use it, we recommend that you use the latest version of the Mozilla Firefox web browser instead. This can be downloaded free of charge from the Mozilla website.)

  • To use the ‘Add’ button click on the document symbol on the top left-hand side of the box (circled on the diagram below). This will bring up the File picker window

  • Next click Browse (or Choose file)… and locate the relevant file on your computer.

  • Then click Upload this file.

  • Your file will appear in the box, successfully uploaded.
  • Click on Save changes to upload the file.

At this stage you have uploaded your assignment but it is not yet submitted for marking. Uploaded files will be kept in ‘draft’ mode until you are ready to send it to be marked.

You can update or change your file at any stage by clicking Edit submission. Only when you are sure you have uploaded the correct file (and that it is your final version) should you proceed to submitting the file for marking.

Submitting your work for marking

  • Click Submit assignment; you will be taken to the ‘Submit assignment’ page.
  • Carefully read the authorship declaration and click the checkbox to confirm that you have read, understood and complied with the declaration statement.
  • Underneath the authorship declaration you will be reminded ‘Are you sure you want to submit your work for grading? You will not be able to make any more changes.’ This is the last point at which you can make any changes to your assignment. If you are sure everything is in order, click Continue; otherwise click Cancel to be returned to the previous page.

Checking you have successfully submitted

When you have successfully submitted your file for marking, you will see the document you have uploaded at the bottom of the assignment page next to the heading ‘File submissions’. Just above this the date and time next to the heading ‘Last modified’ is the date and time the system has recorded for receiving your submission, and the ‘Submission status’ heading will display the text ‘Submitted for grading’. You will also receive an email confirmation.

What do I do if I have submitted the wrong file?

It is your responsibility to ensure that you upload the correct assignment file and, once you have submitted your assignment, you cannot change it in any way. If you realise you have submitted the wrong file, you will need to email the Online Courses Office at onlinecourses@conted.ox.ac.uk to request permission to retract and replace your submission. Permission to do this will only be granted in exceptional circumstances.